Free keyword scan template

Job description keyword scan template for safer resume edits.

A job description keyword scan template maps each important requirement to resume evidence, a match status, and a specific edit. Use it to prioritize truthful ATS keywords instead of copying every term from the job post into your resume.

Column	Example	How to use it
JD requirement	3+ years Python	Copy the employer's wording exactly when it is a real requirement.
Resume evidence	Built Python reporting pipelines for weekly operations reporting.	Use proof already present in your resume or add only truthful context.
Status	Matched / Partial / Gap	Mark whether your resume already supports the keyword.
Rewrite action	Move Python evidence higher and mention it in the first five lines.	Turn the scan into a specific edit, not a generic keyword dump.

Copy this scan structure

Role:
Job description source:

JD requirement:
Keyword group: Required skill / Tool / Responsibility / Outcome
Resume evidence:
Status: Matched / Partial / Gap
Rewrite action:
Do not add unless true:

Final review:
- Every keyword is supported by real experience.
- No skill, credential, metric, or responsibility was invented.
- The revised bullet still sounds natural when read aloud.

Scan workflow

1. Paste the job description into a keyword finder.
2. Separate required skills from nice-to-have language.
3. Write one resume evidence line for each important requirement.
4. Flag risky terms you should not add unless they are true.
5. Rewrite only the bullets where evidence already exists.

Job description keyword scan examples

A sample shows what a completed row looks like; the template is the blank structure you reuse for each application. These examples show how matched, partial, and gap decisions lead to different edits.

Data Analyst

JD requirement: Build SQL dashboards and present weekly insights to stakeholders.
Resume evidence: Built SQL and Tableau dashboards for weekly revenue reviews.
Status: Matched
Rewrite action: Move the dashboard evidence higher and name stakeholder reporting if that audience is accurate.

Customer Success Manager

JD requirement: Own onboarding, renewal risk, and CRM account health reporting.
Resume evidence: Led customer onboarding and tracked support trends in HubSpot.
Status: Partial
Rewrite action: Keep onboarding and HubSpot. Add renewal risk only if you personally monitored or managed it.

Operations Coordinator

JD requirement: Coordinate vendors, maintain project timelines, and report service-level metrics.
Resume evidence: Scheduled vendors and maintained weekly project status updates.
Status: Partial / Gap
Rewrite action: Use vendor coordination and timeline tracking. Treat service-level metrics as a gap without proof.

Prefer an automatic scan?

ResumeFitKit can scan the job description for must-have keywords and risky claims before you use this template.

Use the keyword scanner Generate keyword groups Match resume to JD

FAQ

What is a job description keyword scan template?

It is a simple worksheet for turning job description keywords into resume edits. The template maps each JD requirement to resume evidence, a status, and a rewrite action.

Can I use this template for ATS resume optimization?

Yes, but use it carefully. The point is to show real matches between your resume and the job description, not to stuff your resume with unsupported terms.

What should I do if the template shows many gaps?

Do not invent experience. Prioritize roles where you have stronger evidence, or add truthful context such as related tools, coursework, projects, or transferable work.